Shredding/Recycling of Confidential Information

Procedures for Confidential Documents "Do Not Destroy"

Place documents in proper storage box/container. The box/container must include the following information: Department name; Name of person requesting documents be stored; Current date (day, month, year); and Destroy date (day, month, year)
Submit Work Order to M&O for pick up
Boxes/containers will be picked up and placed in storage by Custodial Department; a supervisor will be present.
Documents not to be destroyed will be placed in secured area located in the L.A. Basement.
When the expiration date arrives, the documents will be destroyed.
In the meantime, the documents are stored in the L.A. Basement for retrieval if needed.
Depending on the department, documents can be stored up to seven (7) years.
When requesting for storage, be sure of destroy date.

Place documents in proper storage box/container. The box/container must include the following information: Department name; Name of person requesting documents be destroyed; Write the words "destroy now"
Submit Work Order to M&O for pick up
Boxes/containers will be picked up by Custodial Department; a supervisor will be present.
Documents to be destroyed now will be placed in secured area located in the L.A. Basement.
When container is full, our vendor Advanced Data Storage (ADS) will be contacted. Supervisor will be present when removal and transfer of containers occur.
The vendor will deliver an empty container and remove the full container to destroy and recycle the documents.
Supervisor will be present when removal and transfer of containers occur.